Dusit Thani Bangkok

Assistant Director – Finance

May 4, 2024
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Job Description

PRIMARY RESPONSIBILITIES:

• Sets up and maintains a system of internal controls and the most effective control of the assets and revenues of the hotel.
• Reports financial and operational results on a timely basis.
• All accounting records of the hotel must be maintained in the manner prescribed by the Dusit Group. Similarly all reports and financial statements must be prepared on a timely basis in accordance with the instructions prescribed by the Dusit Group.
• Must comply with all Standards instruction and memorandums issued by the Dusit Group Executive Committee.
• All laws and fiscal regulations of the country of location (which affect financial matters of the hotel) must be complied with. This includes the responsibility for seeing that proper permits and licenses are obtained for such things as currency transfers.
• The safekeeping of all leases, contracts, and any other legal records and documents which may affect the financial status of the hotel.
• Ensures that local tax matters, including both income and the taxes are properly handled.
• Approval of all cash disbursements.
• Approval of all allowances and adjustments, and ensuring that they are all subsequently approved by the Manager.
• Ensures that the periodical physical count and valuation of all food & beverage and operating supplies inventories are taken according to the Standard Procedures.
• Ensures that the quarterly physical count and valuation of all operating equipment inventories are taken effectively and properly handled, reported, recommended for further improvement.
• Generally speaking all blanket insurance policies will be administered from Corporate Office, while the Comptroller is charged with the responsibility to look over to ensure that the insurance is handled effectively.
• Signs, jointly with the Manager or his representative, all checks and other payments from all of the hotel’s bank account.
• Ensures that all unclaimed wages are redeposited promptly in the bank account or otherwise treated in accordance with local regulations.
• Signs, signifying his inspection and approval of all Daily Reports of operations, Monthly Reports, Monthly Trend of Operations Report, Monthly Source of Business Report and Monthly Auditor’s Check List Report.
• Approves, by signing or initialing, all monthly journal vouchers, before they are posted to the general ledger.
• In addition to the preparation of all financial statements, accounting and statistical reports and any other special reports required by the Corporate Office or Manager, to Comptroller is responsible for the effective interpretation of said reports.
• Performs other duties as assigned by Supervisor.

ADMINISTRATIVE RESPONSIBILITIES

• Conducts department’s meeting to ensure smooth operation and management of the department.
• Manages the department to ensure sufficiency of manpower in accordance to volume of business and encourage job rotation as much as possible.
• Establishes two-way communication within and related departments.
• Communicates effectively with guests, subordinates, and supervisors.
• Manages time effectively by meeting deadlines on time.
• Identifies and solves problems in a professional manner.
• Administers all concerns and furnishes profit budget and replacement of capital expenditure.

TECHNICAL RESPONSIBILITIES

• Knows and understands the job roles and responsibilities of all positions in the Department and be aware of others.
• Knows and understands policies of the department and be aware of others.
• Checks and improves all service standards established by the company.
• Supervises staff activities to maximize revenue and minimize costs.
• Provides assistance to the staff when required during peak periods.
• Maintains grooming standards for all personnel.
• Conserves energy and water at all time by not decreasing guest comfort.
• Manages wastes by reducing and recycle the wastes, encourage employees to carefully use all resources.

COMMERCIAL RESPONSIBILITIES

• Communicates effectively with guest, clients, business partners and employees.
• Supervises all employees to be good sales persons to promote hotel’s image and businesses at all times.
• Participates and supports community projects or activities in order to promote the hotel’s image and cooperation to improve community relationship.
• Performs the best of his ability to maintain and improve relationship between the hotel, community, business partners, and potential guests.

HUMAN RESOURCES RESPONSIBILITIES:

• Coaches and counsels all employees specially the department heads and unit managers when applicable.
• Evaluates objectively the performance of designated department heads and unit managers.
• Conducts the exit interviews for employees in the division.
• Provides and supports the most effective training to all employees regularly.
• Motivates employees to grow within the company.
• Develops him/herself to be better executive at all times.
• Understands company’s rules, regulations, and basic labor law
• Works closely with P&T in case of unrest situations caused by staff.
• Coordinates with others to succeed company’s goal.

RELATIONSHIP

• Reports to General Manager and if applicable works closely with designated Corporate Executives.
• Directs and supervises activities of the departments concurred.
• Coordinates with other managers to ensure smooth operations and all activities of the hotel.
• Interacts with clients, guests, government officials, supplies, and other important individual in the community in promoting the hotel.
• To be able to communicate with guests effectively and efficiently.

OTHERS

• Continuous learning through own IDP.
• Any other duties as may be assigned by the superior.

ACCOUNTABILITIES

• Represents Dusit’s brand and its values at all times. We will establish relationships and foremost and we will deliver an exceptional guest experience and promote Thai graciousness.

COMPANY’S CULTURE

• Communicate and fully embracing the Company’s culture (our Vision, our Mission and our Values), leads by example and cascade to all your subordinates. – “Proud to belong and to contribute”

CONFIDENTIALITY

• Ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.

JOB REQUIREMENT

• Minimum education of Bachelor degree in Finance, Accounting or relevant discipline
• Minimum of 8 years in Financial management experience in a similar capacity, preferably in a 5 star class environment
• Knowledgeable and proven experience in finance & accounting from hotel/ residential project, or hospitality industry is highly regarded.
• Have good communication skills in written and spoken English
• Have a positive attitude toward challenges and the drive to excel
• Posses professional disposition with excellent communication and interpersonal skills