dusitD2 Davao

Purchasing Officer

May 15, 2024
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Job Description

PRIMARY RESPONSIBILITIES:

• Receive purchase requests from other departments in the hotel and forward them to the purchasing manager for pricing.
• Call quotations from suppliers and arrange samples when required.
• Submit the purchase requisition to the requesting department with prices for signature and forward to Financial Controller and General Manager for approval.
• Raise the LPO’s
• Assist the purchasing manager in all documentations.
• Does cash purchase for those items not available by credit.
• Maintain the purchasing logbooks and filing system.
• Ensure all items are delivered on time.

ADMINISTRATIVE RESPONSIBILITIES

• Checks and ensures that the job assigned has been effectively completed on timely basis and according to hotel’s expectation.
• Recommends corrective actions for unfavorable variances in job standards and budget commitment.
• Establishes two-way communication within and related departments.
• Communicates effectively with guests, subordinates, immediate supervisors and other section heads.
• Manages time effectively by meeting deadlines on time.
• Identifies and solves problems in a professional manner.
• Assists others to ensure the operation is run smoothly and effectively.
• Filing of finance and administrative documents including supplier contracts.
• Processing of office supply requisition

TECHNICAL RESPONSIBILITIES

• Knows and understands the job roles and responsibilities of all positions in the department and be able to perform the task as required.
• Knows and understands policies of the department and company well and can guide others to perform the job too.
• Recognizes good quality products and presentation.
• Checks and improves all service standards established by the company
• Supervises staff activities if applicable to maximize revenue and minimize costs.
• Provides assistance to the staff when required during busy periods.
• Maintains personal grooming standards
• Conserves energy and water at all time by not decreasing guest comfort
• Manages wastes by reducing and recycling the wastes, and to carefully and efficiently use all resources.
• Knows the requisition point and par stock of products used in the department such as stationery, guest supplies, paper supplies, etc.,

COMMERCIAL RESPONSIBILITIES

• Communicates effectively with guest, clients, business partners and other employees.
• To be a good sales person to promote hotel’s image and businesses.
• Participates community projects or activities in order to promoting the hotel’s image and cooperation to improve community relationship.

HUMAN RESOURCES RESPONSIBILITIES:

• Evaluates objectively the performance of yourself and other employees in his/her responsibilities.
• Provides training to employees in his/her department regularly.
• Motivates other employees to grow within the company.
• Develops him/herself to be better supervisor/manager.

RELATIONSHIP

• Reports to Purchasing Manager for day to day operations
• Co-ordinate with all departments to speed up the process.
• Interact with suppliers to get the best products at competitive prices.
• Performs other tasks in the absence of the Purchasing Manager.

OTHERS

• Continuous learning through own IDP.
• Any other duties as may be assigned by the superior.

ACCOUNTABILITIES

• Represents Dusit’s brand and its values at all times. We will establish relationships and foremost and we will deliver an exceptional guest experience and promote Thai graciousness.

COMPANY’S CULTURE

• Communicate and fully embracing the Company’s culture (our Vision, our Mission and our Values), leads by example and cascade to all your subordinates. – “Proud to belong and to contribute”

CONFIDENTIALITY

• Ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.

JOB REQUIREMENT

• Minimum education of Bachelor degree in Business Administration or relevant discipline
• Practical experience in purchasing function at least 2 years. Exposure in hospitality business is desirable
• Have good English communication skills both in written and spoken
• Computer literate
• Posses professional disposition with good communication and interpersonal skills